Introducing Surveys – the fast way to monitor your office space

How long will it take you to find out if you’re using your office space efficiently? Book one of our fast-track workplace surveys, and you’ll have all the answers at your fingertips in just four weeks.

Booking your four-week study is a great first step towards introducing flexible working, or making your existing office layouts even more agile.

Our experts will install the sensors and link them wirelessly to our award-winning software. We’ll help you to interpret the data, and we’ll advise on new workplace strategies in line with your corporate goals.

You’ll discover for the first time exactly how much desk space is going to waste and how often those over-booked meeting rooms are really being used. The results are often genuinely astonishing with typical potential space savings of 30 per cent or even more.

Knowing how your office real estate is actually used can translate into lower overheads, and it also gives you the option to create more agile working environments, which are valued by employees. So realigning your workspace can make a real contribution to recruitment and retention.

Abintra always involves your people from the outset in any space utilisation study so that they come along on the journey. It’s all about making better spaces that support you and your people to deliver your business objectives.

The starting point is knowing where you are now, and that’s where Abintra adds value. Unlike some alternative methods, our Wisenet system delivers ultra-accurate data that can be studied over any timeframe and filtered by any parameter of your choice. Most importantly, with Wisenet, you know you can rely on the results.

Join major corporations worldwide who trust Abintra’s industry-leading expertise for unrivalled insight into office real estate. Our pioneering WiseNet sensor technology sets the industry benchmark for utilisation and environmental monitoring.

To find out more, click here or to arrange an appointment, please use the Contact link below or call David Maddison in the UK on 07384 464284.

You’re just four weeks away from finding how you’re using your office real estate and how to adapt for the future.

Abintra launches environmental platform for office real estate management

Flexible workplace specialist Abintra has launched a new environmental platform integrated with its office space monitoring system.

Abintra’s consultancy and award-winning WiseNet technology are used by major firms worldwide to manage how they use their office real estate, allowing them to introduce new kinds of spaces to respond to the growing trend towards agile working.

Now, with the launch of its new combined sensor, the system can provide data on key environmental metrics as well as space utilisation without the need to increase the overall number of sensors in a building.

With that environmental data, facilities managers can deliver high levels of comfort for office users while helping to reduce energy waste. For example, by collecting data on the environmental conditions at each workstation, systems can be adjusted to provide improved levels of temperature and humidity control.

Tony Booty, Commercial Director at Abintra, said: “This new technology will be a boon to our current customers and prospective clients, and it will reinforce our reputation as a leader in occupancy management. We believe it will play an important role as companies strive to achieve reduced energy costs and emissions as well as providing improved working environments for their people.”

The product has been launched in response to growing demand from Abintra’s customers and prospects for technology that looks at wider aspects of the workplace, including comfort and wellbeing, as large organisations compete to attract and retain the best talent.

The new combined sensor can link to existing building automation or lighting while built-in environmental sensing can augment or control systems directly. Integrated into the WiseNet system, sensors can measure and monitor a building’s environmental demand to deliver essential reporting data in real-time.

Paul Hallam, Abintra’s chief product strategist, said: “With the introduction of our fully functional environmental solution, we have added another first to our product portfolio. This new technology is now available to be implemented at customer locations.”

Break Down Silo Mentality or Miss Out on Smart Buildings and Agile Working – Abintra Warns

Corporations must break down the silo mentality of their teams to unlock the potential of agile working.

That’s the verdict of international flexible workplace specialist Abintra, which pioneered workplace utilisation technology more than a decade ago with its WiseNet system, and which has advised more than 100 corporations worldwide to monitor office usage and redesign workspaces.

The consultancy warns that unless firms take a business-wide approach, they will fail to implement flexible working properly and will miss out on the advent of smart buildings.

David Maddison, Abintra’s Head of Sales EMEA, said: “Firms need to take a holistic approach to reorganising the way they work. It shouldn’t be just the preserve of the real estate or FM team. It needs to be communicated across the whole business. HR should be fully involved to help to create an improved environment. Other departments, such as IT, have important roles to play. Management should be driving change towards corporate objectives, such as improved efficiency and better recruitment and retention. To make it happen, they need to do more than delegate it to a single team, they need to bring teams together on an enterprise-wide mission.”

Mr Maddison said advances in smart buildings added new emphasis to the need for a well-rounded approach to workplace design. “We now have the technology not only to enable flexible working but also to monitor and control the environment down to the individual desk level. As smart buildings gain traction, it’s crucial that teams work together to reap the rewards, looking beyond energy savings and towards creating a better, more productive work environment, one that contributes to employees’ health and wellbeing.”

Referring to the Vischer* three-level comfort model of wellbeing at work, he said: “By monitoring the office environment and how and when it is being used, we can create adaptable workplaces that address all users’ needs, from physical comfort and wellbeing to how the environment supports them to do their job effectively.”

Abintra reports an increasing number of enquiries from customers wanting to overhaul their working environments as employee wellbeing rises up the corporate agenda.

“Recruitment and retention are massive priorities for major corporations, and this is leading to more and more of them reviewing their working environments,” said Mr Maddison.

Abintra points out that involving the workforce in the process is a crucial step to making it work. It is important to convey respect to the worker, one of the linchpins of theory put forward by people-centred-design researcher Professor Jeremy Myerson.

It is important because so-called knowledge workers, the kind that typically populate the offices of major corporations, have a strong sense of control. There is a risk of threatening that sense by failing to involve them or, on the contrary, offering too much choice, which can be alarming for some people.

Mr Maddison said: “Also under the banner of conveying respect to the worker is silent messaging, the cues that an office environment gives to the people who work in it. That speaks much louder about an employer than any mission statement. Ideally, it should provide a sense of community.”

The second linchpin is that office environments should support the work that needs to be done and provide an environment that allows workers to refresh themselves mentally.

There is no doubt that corporations have space to play with. A recently-published Abintra report reveals that large office-based firms with 250 or more employees in England and Wales are together spending more than £10 billion on under-used Grade A office space.

Mr Maddison concluded: “This all relates to organisations valuing their number one asset, their people, and leveraging their second biggest overhead, their workplace, to develop environments that address these key factors.”

*Three levels of workplace comfort

  1. Physical comfort or basic habitability. Most modern workplaces already meet this level.
  2. Functional comfort supports employees to better perform their work, including lighting, temperature, layout, ambience and ergonomics. Few workplaces get beyond this level.
  3. Psychological comfort is concerned with more than just the employee’s performance. It relates to factors such as territory, privacy, trust, control, attachment and belonging. This is the key to improving mental wellbeing through workplace design.

Corporations must harness prop tech to adapt to new ways of work – special report

The world of work will continue to evolve in 2019, and corporations must find ways to adapt their office real estate.

That is the conclusion of a new piece of research by flexible workplace specialist Abintra.

Published in a new report, the study highlights how corporations are struggling to manage office space efficiently as the trend towards agile and flexible working gathers momentum.

The publication explores methods for responding through office space utilisation techniques, including the latest tech options.

Compiled by Abintra’s US office, Emerging Trends in Occupancy Management asks if an emerging class of technology services could be the solution to the challenges faced by real estate professionals in 2019.

It sets out the pros and cons of different approaches to managing office space usage, including people counting and tracking, either manually or via WiFi, swipe cards and PIR sensor systems.

Previous research by Abintra has revealed that corporations waste as much as 30 per cent of office space and two thirds of meeting room space because of under-utilisation. The value of that prime real estate in the UK alone tops £10 billion.

The report shows that companies are learning to get by with fewer people and need less space per worker as they allow more employees to work flexible hours, or work at home.

It quotes one US real estate professional as saying: “There is this constant trend to get more productivity and efficiency out of office space.”

But while real estate managers would like to rationalise the amount of space being used, or to make better use of it, the report points out that doing so is increasingly complex. Density can vary significantly due to various factors such as the nature of work, building codes and even the use of space as a reward for more senior personnel.

Calculating how much space is actually required depends on working out how space is currently used and how it could be adapted. Unfortunately, as the report shows, many of the techniques used for measuring usage don’t deliver reliable information. It points out the flaws in many traditional measurement tools and in many of the technological solutions on the market.

Abintra’s own system relies on passive infrared sensors mounted to the underside of work surfaces to detect presence linked to powerful software. It is non-invasive compared with systems that rely on individual workers’ phones or computers to track them. The resulting data is displayed on a live floor plan, available on an app, web browser or a display in the office entrance area so that employees can see where there are available desks within a building and choose where to work.

The report draws on Abintra’s experience in the field as well as publicly-available information from Avison Young, CBRE, Urban Land Institute, Balfour Management Consultants, Harvard Business Review, Deloitte and MarketWatch.

The report is available to download at https://abintra-consulting.co.uk/emerging-trends-in-occupancy-management/

Businesses blow billions on wasted office space

Big businesses in England and Wales are squandering £10 billion a year on under-used office space, our new study shows.

The report ‘Wasted Space: The colossal cost of under-used office real estate’ draws together data from our work with more than 100 corporations worldwide with figures from government and the property industry to put hard numbers on the issue for the first time.

Download the report free

In London alone, the cost of office space being under-utilised is more than £4 billion annually, the report concludes, with large firms in other regions collectively squandering billions more (see table).

Big employers with large office spaces are likely to benefit the most by addressing the issue and switching to flexible working strategies such as desk sharing. They can use Abintra’s workplace monitoring systems and our specialist consultancy expertise to typically find an extra 30 per cent or more of space.

However, we don’t expect the findings to stimulate a rush to smaller premises. Of course, it’s possible to take the data and decide to downsize and save money, but most businesses choose to use their newly-discovered space to enhance the workplace, for example by introducing new agile working areas, such as in-house coffee shops and informal meeting spaces. These have proven benefits for productivity as well as recruitment and retention, so being able to accommodate them without having to take on extra space is a huge advantage.

Clearly, information about the amount of space a business actually needs in a given location is critical for planning future real estate decisions. It can also be deployed by risk managers to ensure sufficient space is available to keep mission critical operations running if there is a disaster within a building or at another nearby company location.

The report reveals that large office-based firms with 250 or more employees in England and Wales are together spending £10,158 million on unnecessary total occupancy costs – that’s rent, rate and associated costs of running a workspace and related office functions.

What’s more, the issue is probably on an even bigger scale than the report’s conclusions, since our calculations are based on modest estimates of the amount of space saving possible and the number of people who work in offices.

The report is free to download at https://abintra-consulting.co.uk/wasted-office-space-report/

 

Under-used office space across the UK by region

   
Estimated office floor space under used by large firms
Region sq ft
North East 5,126,630
North West 15,226,182
Yorkshire and the Humber 10,250,677
East Midlands 7,208,799
West Midlands 10,497,386
East of England 11,191,012
London 36,665,288
South East 20,365,729
South West 9,491,176
England 126,023
Wales 5,024,589
England and Wales 131,047,469
 

Estimated annual cost to large firms of under-used office space

Region £ million
England and Wales 10,159
North East 313
North West 960
Yorkshire and the Humber 597
East Midlands 399
West Midlands 692
East of England 727
London 4,202
South East 1,323
South West 634
England 9,847
Wales 312

 

Sources

About Abintra

Abintra is the pioneer in technology-led corporate office space evaluation and management.

Based on award-winning technology, Abintra’s consultancy services give unprecedented precision and real-time reporting about how office space is being used. That illuminates the ways organisations could be using their real estate more effectively, not only for cost efficiency but also for creating better, more flexible work spaces that contribute to recruitment and retention.