Corporations must harness prop tech to adapt to new ways of work – special report

The world of work will continue to evolve in 2019, and corporations must find ways to adapt their office real estate.

That is the conclusion of a new piece of research by flexible workplace specialist Abintra.

Published in a new report, the study highlights how corporations are struggling to manage office space efficiently as the trend towards agile and flexible working gathers momentum.

The publication explores methods for responding through office space utilisation techniques, including the latest tech options.

Compiled by Abintra’s US office, Emerging Trends in Occupancy Management asks if an emerging class of technology services could be the solution to the challenges faced by real estate professionals in 2019.

It sets out the pros and cons of different approaches to managing office space usage, including people counting and tracking, either manually or via WiFi, swipe cards and PIR sensor systems.

Previous research by Abintra has revealed that corporations waste as much as 30 per cent of office space and two thirds of meeting room space because of under-utilisation. The value of that prime real estate in the UK alone tops £10 billion.

The report shows that companies are learning to get by with fewer people and need less space per worker as they allow more employees to work flexible hours, or work at home.

It quotes one US real estate professional as saying: “There is this constant trend to get more productivity and efficiency out of office space.”

But while real estate managers would like to rationalise the amount of space being used, or to make better use of it, the report points out that doing so is increasingly complex. Density can vary significantly due to various factors such as the nature of work, building codes and even the use of space as a reward for more senior personnel.

Calculating how much space is actually required depends on working out how space is currently used and how it could be adapted. Unfortunately, as the report shows, many of the techniques used for measuring usage don’t deliver reliable information. It points out the flaws in many traditional measurement tools and in many of the technological solutions on the market.

Abintra’s own system relies on passive infrared sensors mounted to the underside of work surfaces to detect presence linked to powerful software. It is non-invasive compared with systems that rely on individual workers’ phones or computers to track them. The resulting data is displayed on a live floor plan, available on an app, web browser or a display in the office entrance area so that employees can see where there are available desks within a building and choose where to work.

The report draws on Abintra’s experience in the field as well as publicly-available information from Avison Young, CBRE, Urban Land Institute, Balfour Management Consultants, Harvard Business Review, Deloitte and MarketWatch.

The report is available to download at https://abintra-consulting.co.uk/emerging-trends-in-occupancy-management/