Scheduling Solutions
Abintra’s solutions for desk and meeting room scheduling allow you to book rooms and/or desks as well as other resources such as car parking. Our solutions stand out from the competition because we tailor them to include the functionality you need to meet the way you want to work, rather than the other way around.
Desk availability mobile view
Based on our award-winning technology, our scheduling solution is designed to adapt to changing circumstances, such as the potential for dealing with a distributed workforce, and to develop and grow with you.
On day one, you can begin with a simple tool to help you to deal with track and trace in the office, for example. When you need it, you can add functionality such as integrating with our workplace occupancy sensors.
You don’t have to configure the system yourself and we don’t swamp you with features you don’t need. You can see this in our user interface, which is laid out to support your operation.
All our tools are GDPR compliant and designed to support you to create a safe, easy-to-use and productive office space for your people.
How desk booking works
Booking confirmation screen mobile view
Employees planning to come to the office can simply log on via the web on any device to pick a desk from a floorplan or select a desk number.
Having selected the date and duration for their booking, they can additionally select other bookable assets, a car parking space or bike rack space or meal options for instance, dependant on what’s offered by the employer.
Supporting compliance with COVID restrictions
Depending on guidelines in place, the system may prompt users to confirm that they need to be in the office: Do you have to come in? It asks users to confirm that they understand the COVID rules in place and that they have read the employer’s guidance.
Information about bookings are typically held for 21 days so that they can be made available to health authorities if appropriate.
Because it is designed for you, the desk and meeting room scheduling system can easily adapt to changing rules and methods of coping with the situation. That’s a lot better than buying an off-the-shelf system and finding you need new functionality, only to be told: “That’s available in the next version.”
Where can I use Abintra’s scheduling system?
Whether you’re looking to schedule meeting rooms, workstations or assets such as carparking, or if you simply want a way to support “track and trace”, we have a choice of cloud options for fast deployment.
major corporate installations worldwide
Also in development
We have some exciting new capabilities for scheduling coming soon.
Team booking floor plan
Beyond standard scheduling where you view and book space in advance, our solution will enable you to see available seats in real time as well as those that are occupied.
You can also monitor your team’s bookings, allowing you to create fixed or moving “neighbourhoods” within the office. That’s likely to become a key feature as organisations move towards smaller, distributed and flexible locations. In this floor plan, your team is shown in blue with your own seat in blue surrounded by a red circle. Other seats that are being used by others are shown in red with available seats in green.
The best advice now and for the future
We work closely with corporations around the world to support workplace development, and this consulting work is at the heart of our innovations. Change happens differently in different organisations, and the workplace will continue to evolve. For those reasons, our solutions are designed to be adaptable.
Workplaces are changing rapidly, as concepts such as agile working gain traction, and the technology to manage this transition is evolving equally swiftly. When choosing technology to manage meeting rooms and desks, it is important that organisations find solutions that allow them the option to develop their workplaces rather than ones that dictate how the workplace has to operate.
At Abintra, we are dedicated to ensuring that our solutions provide organisations with the best advice and technology to manage office utilisation now and for the future.
See our full range of occupancy solutions
Next steps
We recommend an initial fact-finding conversation to establish what you want to achieve so that we can put together proposals based on your requirements. If you’re new to the idea of workplace sensors, we can take the opportunity to put these in perspective for you. Contact Us
